Leverage the master schedule to improve equity and access for students

ELEM
MS
HS

Also Known As: iterative placement, scheduling, student scheduling, equity

Every year, school leaders spend many hours building out the master schedule for students and teachers for the upcoming school year.  But it might be these very scheduling practices that are advantaging certain sub-groups of students over others. Master scheduling is not often considered a lever for improving equity and access to advanced coursework, but the schedule is in fact a blueprint for uncovering the student and teacher experience at your school. The first step involves auditing your scheduling data and processes to understand how students and teachers are being served by the current master schedule, identifying which courses are being accessed by which student sub-groups and why. Define what an equitable schedule would look like in your community to align on a desired state. Consider students that are farthest from opportunity , and begin to identify the scheduling obstacles they might face. Start building your schedule by strategically placing core and elective courses throughout the day to optimize possibilities for access, then optimize course placements for specific student sub-groups so they get classes they need and want to ensure a meaningful graduation.

Strategy In Action

Master scheduling for equity
San Benito High School
Hollister, CA

At San Benito HS, the master scheduling process is focused on students. Assistant Principal, Claire Grissom iteratively places students breaking down the process into smaller groups of students. She starts by placing IEP, ELL, and AP students who need specific courses first, effectively her “singleton” courses. She then moves on to the “doubletons”, students who need two or more courses, such as an AP course and advanced band. She is always looking for improvement and uses data to inform class sizes, class compositions and other factors, such as time of day. In order to improve access, she plans to introduce more courses to meet student needs and interests.

Highlights

to schedule for equity

  • All students get the courses they want and need for a meaningful graduation
  • Balanced class compositions enhances the student and teacher experience
  • Ensures student sub-groups are not unintentionally advantaged over other

Things to consider

to schedule for equity

  • Avoid building the entire schedule without considering students first
  • Help staff understand the tradeoffs of various scheduling decisions
  • Consider the time of day when courses are offered since this can affect electives and other courses
  • As a starting place, define what an equitable schedule looks like in your community

“We weren’t really looking at equity before. Master scheduling was just a task to get done. Now it’s THE task – that’s how you provide equity and access for your students.”

Claire Grissom, Assistant Principal , San Benito High School

Dig Deeper

Articles and Research from the web to dig deeper into this topic and learn from your colleagues

Article

What Does Your School Schedule Say About Equity? More Than You Think.

Tool

Always be learning (Abl) takes an operational approach to equity

Blog Post

How to use scheduling to support students with special needs, from Illuminate Education

Guidelines

Scheduling for co-teaching and other inclusive practices

Worksheet

An Inclusive Practices Tool: Master Schedule Review, a resource for supporting inclusive practices in the schedule

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